HR AND ADMIN ANALYST

Senior HR and Administrative Officer

About the Opportunity

Terra Energy Services Nig. Ltd. is seeking a detail-oriented, proactive and highly organised HR and Admin Analyst (Senior HR and Administrative Officer) to support the effective delivery of human resources and administrative services across the organisation and its sister companies.

The successful candidate will play a key role in recruitment, employee records management, payroll and benefits administration, employee relations, HR reporting and policy implementation. The role also covers office administration, facilities and fleet coordination, vendor management and general operational support.

We are looking for a professional with strong analytical, interpersonal and organisational skills who can maintain accurate records, handle confidential information responsibly and use digital tools to improve HR and administrative processes.

Key Responsibilities

Human Resources Management

• Coordinate the end-to-end recruitment process, including vacancy coordination, candidate sourcing, screening, interview scheduling and onboarding.
• Maintain accurate, confidential and up-to-date employee records and personnel documentation.
• Coordinate employee orientation, training programmes and staff development activities.
• Support the development, implementation and review of HR policies, procedures and programmes.
• Assist in managing employee relations matters, grievances, disciplinary processes and performance management activities.
• Support payroll preparation and benefits administration, ensuring accuracy and compliance with company policies.
• Maintain and update the Human Resources Information System (HRIS), ensuring data integrity and appropriate access controls.
• Conduct periodic reviews of HR records and processes to identify discrepancies and support compliance.
• Develop and maintain HR and administrative matrices, analyse workforce data and prepare relevant reports.
• Support employee engagement initiatives and promote effective internal communication.

Administrative & Office Management

• Provide administrative support to management and other departments, including scheduling meetings, preparing correspondence and maintaining documentation.
• Manage office supplies, coordinate vendors and monitor administrative service delivery.
• Support facilities, fleet and general office management across the organisation and its sister companies.
• Coordinate company events, workshops, meetings and employee engagement activities.
• Maintain effective electronic and physical filing systems and ensure the timely retrieval of records.
• Prepare reports, presentations, correspondence and other administrative documents.
• Monitor outstanding administrative requests and ensure timely communication and follow-up.
• Identify opportunities to improve administrative workflows, service delivery and resource utilisation.

Qualifications & Experience

• Bachelor’s Degree in Social Sciences, Business Administration, Human Resources Management or a related discipline.
• Minimum 4 years of relevant experience in HR and administration or a similar role involving a broad range of personnel and administrative responsibilities.
• A recognised HR certification is an advantage.
• Sound understanding of HR principles, employment practices and applicable labour laws and regulations.
• Practical experience with HRIS platforms, employee records management and HR reporting.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Strong organisational, analytical, communication and interpersonal skills.
• Demonstrated ability to manage confidential employee information with discretion.
• Ability to prioritise multiple tasks, work independently and collaborate effectively in a fast-paced environment.
• Strong problem-solving, decision-making and relationship management skills.
• Familiarity with office management, facilities coordination and fleet administration is an advantage.
• Previous experience in the oil and gas industry is desirable.

Technical & Functional Expertise

• Recruitment, candidate coordination and employee onboarding.
• Employee records and HRIS administration.
• Payroll and benefits administration support.
• HR policies, procedures and employment compliance.
• Employee relations and performance management support.
• HR data analysis, reporting and workforce documentation.
• Training coordination and employee engagement.
• Microsoft Office and digital document management.
• Office administration, vendor coordination and procurement support.
• Facilities, fleet and general office management.
• Records management, confidentiality and data integrity.
• Process improvement and administrative workflow optimisation.

What We Value

• High attention to detail and commitment to data accuracy.
• Strong planning, organisation and time-management skills.
• Professional communication and effective stakeholder engagement.
• Integrity, discretion and confidentiality when handling sensitive information.
• Analytical thinking and a practical approach to problem-solving.
• Ability to manage competing priorities and meet deadlines.
• Initiative and a continuous improvement mindset.
• Ability to build positive working relationships with employees, management, vendors and other stakeholders.
• Accountability, professionalism and adherence to company policies.

Performance Expectations

Success in this role will be measured by:

• Accuracy, completeness and organisation of employee records.
• Timely dissemination of HR and administrative information.
• Responsiveness to employee and management requests.
• Accuracy and timeliness of HR reports and administrative documentation.
• Effective coordination of recruitment, onboarding and other HR processes.
• Compliance with applicable policies, procedures and confidentiality requirements.
• Effective management of stakeholder relationships.
• Improvements in HR and administrative process efficiency.

Working Conditions

• Primarily office-based in a professional business environment.
• Limited business travel may be required.
• The role requires regular interaction with employees, management, service providers and other stakeholders.
• The successful candidate may be assigned additional duties consistent with the role and organisational requirements.

Reporting & Team Support

The role reports to the Head, HR/Admin and provides HR and administrative support across the organisation, including coordination and guidance for designated HR/Admin support personnel as required.

Why Join Us?

This is an opportunity to contribute to effective people management, employee experience and operational efficiency at Terra Energy Services Nig. Ltd. You will support the development of reliable HR processes and administrative systems that enable employees and business units to perform effectively.